How to Introduce Yourself in an Email

How to Introduce Yourself in an EmailHow to Introduce Yourself in an EmailWhen youre sending an emaille katechese to introduce yourself, its important to send a professional email message that engages the reader and clearly states why youre writing. Most people are inundated with email, and it can be tricky to get an email message from someone they dont know opened, let alone read. Review these tips for getting your email messages opened, read, and responded to, with examples of email subject lines to use, and formal and casual email introductions. How to Introduce Yourself in an Email Write a message opening subject line. How many email messages do you trash without ever opening them? Pay attention to what you include in the subject line, so yours has a chance of getting opened. Be specific, and let the reader know why you are writing. Keep your subject line short, so the recipient can see, at a glance, what the message is about. Address your message to a person. If you can find a person to write to rather than a generic email address, like hrcompanyabc.com, you will be able to connect personally with individualsyou want to meet. LinkedIn, company websites, and social media pages are good ways to find contact people. Use a formal greeting. If youre writing with a specific request, use a formal business greeting like Mr. or Ms. First names also work if you have a connection to the person or youre writing on a more casual basis to provide information rather than seeking assistance. Here are examples of email message greetings and heres the scoop on choosing letter salutations and greetings. Use your connections. When writing an introductory email or LinkedIn message if you have someone in common mention them. A referral is one of the best ways to get advice or assistance. Dont make a demand. Its much better to make a suggestion or ask for advice than it is to dictate to someone. For example, Would you be able to give me feedback on my resume, if time permits ? sounds much better than Please review my resume and get back to me. Being polite and asking will get you further than telling someone what they should do. Keep it short. Most people skim emails and rarely read beyond the first paragraph or so. Keep your message short 2 or 3 paragraphs at the most. Dont include more than a few sentences in each paragraph. Do be clear about why youre writing. Your email message should clearly state who you are, why you are writing and what youre requesting from the reader. Use the first paragraph to introduce yourself, the second for your request, and the third to thank the reader for his or her consideration. Use a simple font. Use a simple font (like Calibri, Times New Roman, or Arial) and a font size that is easy to read. An 11 or 12-point font size is readable without having to squint. Heres how to select a font style and size. Pick a professional closing. Your closing is almost as important as your introduction. End your email with short profe ssional closing. Heres how to end a letter with examples of good closings to use. Include a signature. Make it easy for the person youre emailing to get back in touch with you. Include a signature with your full name, email address, and phone number. Include your mailing address if youre asking for a written response or to have something to be sent to you. Heres how to set up your email signature. Proofread and spell check. When youre introducing yourself, its important to proofread and spell check your message prior to sending it. Youve only got one chance to make a good impression, and a typo can get your email message trashed. Send a test message. To be sure your message is perfect, send it to yourself first so you can double check how it reads and to give it a final look over to be sure its what you want to send. Bcc Yourself.Its always a good idea to Bcc (blind carbon copy) yourself on the message. Youll have a record of sending it, and youll be able to easily refer back to it for follow-up communications. Examples of Email Introductory Subject Lines Introduction From YourNameInquiring About OpportunitiesI Found You Through Alumni Network, LinkedIn, Professional Association, etc.)Name Recommended I Contact YouName Suggested I Reach OutReferral From NameReferred By Name ?When You Are Introducing Two Other People to Each Other Introduction Name - NameIntroducing Name to NameConnectingName - NameName and Name Introduction Examples of Email Introductions Formal Introduction Example (Text Version) Dear Ms. Smith,My name is Marcus Anderson, and Im writing to ask for your assistance. Id very much appreciate your help and advice. ExpandCasual Introduction Example (Text Version) Hi First Name,My name is Cynthia, and I work for a tech recruiting firm called ABCD recruiting. Hope youre wellId love to tell you more about an event were launching. ExpandIntroduction With a Referral Example (Text Version) Dear Ms. Smith,I am a friend of Alisa Markers, and sh e encouraged me to forward my resume to you. Alisa and I worked on several projects together, and she thought that you might be able to help me with my job search. ExpandEmail Introducing Someone Else Example (Text Version) Dear Jonas,Hope this finds you well Im reaching out today to introduce my colleague Samantha Billings, who recently joined our company and is taking over communications for DBC Company. ExpandReview Examples Sample Introduction Emails and Letters